Most of us use lists, but I have recently figured out a way to supercharge my list and become way more productive!
1. Use a list
I have always used lists and enjoy crossing things off. I even add things I have already done so I can cross them off! However, I found myself working on so many projects (ten) that I became overwhelmed. It took me several days after I combined the 3 paper lists that I was working from to add the things that were rattling around in my mind. Even getting tasks out of your mind onto paper brings a sense of relief.
2. Organize it by project and break into small doable tasks
For example, Roofing: “Pick roof color.” was overwhelming because I didn’t know how to make that decision, so I broke the task into more palatable tasks that didn’t overwhelm me. The list grew to reflect what I had learned and became more about suitability of product than simply color.
Pick Roof Color
look at roof colors on houses (what do I like and not like?)
ask friend who built house how they picked their color
Google energy and longevity of shingles (dark vs light)
see how diff colors look with house colors I like
Pick a manufacturer
Google Cambridge vs Harmony
Go to Roofmart to see samples of IKO
Read warranty Information
Talk to roofers about suitability of product
Compare color samples from 2 manufactures
Talk to designer and roofer about Beachwood/driftwood
3. Supercharge list with Color
My list was so long and complex that I was unable to figure out what had to be done first, second etc. Many right-brained people have trouble prioritizing. I found that using color to mark the different levels of priority worked very well. I made the tasks that needed to be done asap red text. Then when they were done, I changed them to green text, so I could see that all projects were moving forward. A few weeks into the list, I started using orange text to show the second level of priority behind red. Blue was added for tasks that didn’t materialize (and wouldn’t) and Yellow highlights on the red text are for tasks that have to be done today. Black text hasn’t been prioritized yet. I leave this list on my computer so it is easy to change. I have never actually printed it. For example here is one of my projects:
Rented house:
Remove and take faucet to plumbing store and buy o-rings
Replace seals and remove cattle water pump
Declutter Garage: (Finish before Oct 1 so can collect extra rent) Book 4 days
1. With Kathy (move heavy things?)
2. Finish de-cluttering Take trailer with road crush /garbage and recycling
3. Fill mouse holes with spray foam
4.Garage door seal (get help with feeding rubber in, loading canoe, moving heavy things)
– Check email to see what date Kathy has and reply
– Take garbage bags, feed bags and boxes
– Flip breaker to see what flips it off/check toilet/ try Kyle’s ideas
Drainage
Book gravel, call with measurements (110 meters x 10 sandals) take blade
Contact re cattle underpass
Call Frank/change to Mike/ Monday Steve will call me
Working with a list this way is very dynamic and visual. The list evolves easily. I enjoy seeing how much I have accomplished on each project, so I like the green text for completed tasks, rather than deleting them. This all-encompassing list wiped away overwhelm and gave me a place to break down complicated tasks into more palatable ones.
My housemate, a student, devised a way to do something similar on paper. She highlights what she doesn’t understand in yellow and once she understands it she highlights in blue, changing the color to green.
To see other ways to get organized in ways that work for Right brained people, join us in the Creative Woman Café, where we explore the Holy Grail of Creativity and learn to direct our creative flow more productively.
I invite you to join the Creative Woman Cafe by
Clicking Here